Administrative
Services
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Responsibilities
|
Clerk/Treasurer
| Personnel | City
Assessment
| Finance
|
Contact: |
Vacant |
Address: |
One Batavia City Centre Batavia, New York 14020 |
Phone: |
(585) 345-6330 |
Fax: |
(585) 343-8182 |
E-mail: |
PURPOSE: Preserve and enhance the quality of life of present and future Batavia residents and serve other City departments in a manner which will improve their effectiveness and efficiency.
The Department of Administrative Services is responsible for providing support information and assisting in the control of City resources. This includes the collection of funds, auditing financial activity, providing direction in finance and information systems related areas, assessment of City-owned property, personnel and human resource administration, labor contract administration, and providing direct support to the City's Manager's Office.
MAJOR SERVICE ACTIVITIES
- Maintain all accounting records, invest funds, and invoice and collect all accounts receivable.
- Purchase data processing equipment and maintain local area networks and information systems.
- Administer all personnel activities
- Establish City property taxes and assessments.
The Bureau of the Clerk-Treasurer is located within the Department of Administrative Services. In pursuing its treasury functions, this bureau is responsible for the collection, recordings, and reporting of all City revenue. In undertaking its Clerk responsibilities, this Bureau issues various licenses and acts as the custodian of the City Seal.
MAJOR SERVICE ACTIVITIES
- Collects, records and deposits all City revenue.
- Invests idle funds to maximize interest earnings.
- Issues various licenses and certificates.
- Serves as the Clerk of the Council and undertakes duties relating to such.
- Maintains City records and documents and conforms to state reporting requirements.
Contact: Heidi Parker, City Clerk/Treasurer (585) 345-6305
The Bureau of Personnel is responsible for the administration of all personnel or human resource related activities. This includes the administration of employee benefits, health care maintenance, employee wellness, maintenance and promulgation of personnel policies, and labor relations.
MAJOR SERVICE ACTIVITIES
- Administration of employee benefits.
- Development and maintenance of personnel policies and procedures.
- Maintain employee health care and wellness programs.
- Maintain positive employee relations through advocation of employee concerns.
- Secure and administer employment agreements with the City's four labor unions.
Contact: Contact: Dawn Fairbanks, Bureau of Personnel (585) 345-6340
BThe Bureau of City Assessment is located within the Department of Administrative Services. This bureau is responsible for the administration and valuation of real property assessments, administration of property tax exemptions and maintenance of a City-wide property information data base which includes ownership, land and physical building data.
MAJOR SERVICE ACTIVITIES
- Records property ownership and appraises all real property for assessment purposes.
- Collects and records physical building information.
- Administers property tax exemption programs.
- Prepares and files quarterly and annual assessment reports as prescribed by the State.
Contact: Mike Cleveland, City Assessor (585) 345-6301
The Bureau of Finance is responsible for maintaining the City's financial accounts. This bureau maintains computerized receipts, disbursements, subsidiary accounts and all financial statements for the City's general, water, sewer, parking, mall, trust, donated trust, capital, miscellaneous reserve and Batavia Development funds. A computerized personnel database is maintained via the payroll process and all payroll related functions such as the issuance of bi-weekly checks, the maintenance of employee electronic direct deposits, the processing of quarterly and annual Internal Revenue and Social Security Administration reports and the issuance of employee W-2 reports.
MAJOR SERVICE ACTIVITIES
- Maintain all financial accounting records of the City.
- Maintain all payroll processing and reporting related activities.
- Authorize and prepare Purchase Orders in order to pay for City goods and services.
- Undertake various special projects relating to the City's financial position.
Contact: |
Shelly D’Alba, Deputy Director of Finance |
(585) 345-6313 |
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